# Procurement policy

Source: https://contracko.com/fr/glossaire/politique-d-achat

# Procurement policy

The internal rulebook setting how an organisation buys: authority, thresholds, ethics and supplier requirements.

## Définition

A procurement policy defines mandatory rules for purchasing: approval authority, spend thresholds, competition requirements, conflict-of-interest and sustainability standards. It standardises behaviour, reduces maverick buying and provides a benchmark against which a procurement audit can test compliance.

## Exemple

> The policy requires at least three quotes above €25,000 and prohibits accepting gifts worth more than €50 from suppliers.

## Pourquoi c'est un risque pour l'entreprise

Without a clear policy, purchasing decisions are made inconsistently across teams, creating audit exposure, fraud risk and the erosion of negotiated supplier terms. A policy that exists but is not enforced is almost as risky as no policy, since it creates the appearance of control without the substance.

## Comment le gérer

- Write the policy in clear, actionable language and ensure every buyer knows where to find it.
- Set spend thresholds based on actual transaction data and review them regularly for relevance.
- Enforce the policy through system controls, not reliance on self-reporting.
- Train new staff and re-train after each policy update so awareness does not decay over time.
- Review and update the policy whenever procurement thresholds, regulations or organisational structure change.

### Comment Contracko aide

Contracko stores the executed contracts that underpin policy compliance, giving audit teams direct access to signed supplier agreements, their terms and their approval history. When a policy audit occurs, teams can demonstrate that contracts were in place and governed, rather than relying on verbal assurances.

## Pertinent pour

[Administration et secteur public](https://contracko.com/fr/secteurs/gouvernement)[Santé](https://contracko.com/fr/secteurs/sante)[Enseignement supérieur](https://contracko.com/fr/secteurs/enseignement-superieur)[Organisations à but non lucratif](https://contracko.com/fr/secteurs/organisations-but-non-lucratif)

## Clauses associées

- [Compliance Clause](https://contracko.com/fr/bibliotheque-de-clauses/clause-de-conformite)
- [Audit Rights Clause](https://contracko.com/fr/bibliotheque-de-clauses/droit-daudit)

## Termes associés

- [Procurement threshold](https://contracko.com/fr/glossaire/seuil-d-achat)
- [Procurement strategy](https://contracko.com/fr/glossaire/strategie-d-achat)
- [Maverick buying](https://contracko.com/fr/glossaire/achats-sauvages)
- [Procurement audit](https://contracko.com/fr/glossaire/audit-des-achats)

### Ne manquez plus jamais une échéance de contrat

- L'IA repère les dates de renouvellement et de préavis
- Les risques et obligations sont mis en évidence automatiquement
- Les rappels vous aident à agir avant que les dates ne filent

Déposez un contrat pour commencer

PDF, DOCX, PNG ou JPG

[Démarrer l'essai de 7 jours](https://app.contracko.com/register?appLanguage=fr&utm_source=glossary_sidebar&utm_medium=lead_magnet&utm_campaign=glossary_sidebar_contract_upload&content_slug=procurement-policy&content_title=Procurement+policy&cta_placement=glossary_sidebar_cta&source_tool=glossary_sidebar_procurement-policy)

Conforme au RGPD. Chiffré. Jamais utilisé pour l'entraînement de l'IA.

## Foire aux questions

Questions courantes sur ce terme.

- **Q:** What should a procurement policy always include?
  **A:** Approval authority levels, spend thresholds triggering competition, conflict-of-interest declarations, gift and hospitality limits, preferred-supplier usage requirements and consequences for non-compliance.

- **Q:** How often should a procurement policy be reviewed?
  **A:** At minimum annually, and whenever thresholds, regulations, organisational structure or significant compliance incidents change. Outdated policies are frequently cited in audit findings.

- **Q:** Is a procurement policy legally binding on employees?
  **A:** Yes, when incorporated by reference into employment contracts or explicitly acknowledged by staff. Violation can be grounds for disciplinary action and in cases of fraud, criminal liability.

- **Q:** Who owns the procurement policy in an organisation?
  **A:** Typically the Chief Procurement Officer or Head of Finance, with legal input for regulatory compliance sections. Senior leadership should formally approve it so it carries authority across departments.

- **Q:** How does procurement policy connect to contract management?
  **A:** Policy sets the rules for which contracts must be in place and under what terms; contract management ensures those contracts are executed, monitored and renewed in line with policy requirements.

## Voyez ces termes dans vos propres contrats

Téléversez un contrat et Contracko en extrait les termes, dates et obligations clés, puis vous rappelle chacun d'eux avant qu'il ne compte.

[Démarrer l'essai gratuit de 7 jours](https://app.contracko.com/register?appLanguage=fr)

Réserver une démo