# Airtable contract management integration Source: https://contracko.com/integrations/airtable + # Airtable contract management integration Use Airtable as your contract intake form and let Contracko do the heavy lifting. Connect Airtable to Contracko via Zapier: when a new record with a contract file URL appears in your base, Contracko ingests the file, uses AI to extract parties, renewal dates, and key terms, and stores the structured record in a searchable repository. Retire the manual tracker without rebuilding your workflow. [Start 7-day free trial](https://app.contracko.com/register) Book demo Setup in 5 minutes. No code necessary. > Airtable handles the data entry. Contracko handles the contracts. Airtable is where modern ops teams build their lightweight contract trackers. Field types like attachments, linked records, and formula fields make it genuinely better than a flat spreadsheet. It works at 20 contracts. At 80 the base grows into a maintenance burden: formulas for notice-period math, automations for reminders, and multiple views owned by teams who disagree on a contract's canonical status. The fix is not a better spreadsheet. It is a dedicated contract repository. Contracko watches your Airtable records, uses AI to extract the metadata you used to type by hand, and becomes the single source of truth. The Airtable record can stay as an intake form. The structured contract record lives in Contracko. ## How Airtable + Contracko works ### Trigger: new record in Airtable When a new record is added to your Airtable base, Zapier picks it up in seconds and passes the contract file URL plus any other record fields to the next step. Default wiring: Airtable: New record in base. ### Ingest into Contracko The contract file linked in the record is downloaded and sent to Contracko. Other record fields (counterparty name, owner, contract type) travel along as metadata, so context from the Airtable base is preserved without re-entry. ### AI reads the contract and indexes it Contracko's AI extracts renewal date, term, parties, value, and key clauses from the contract itself, not from the Airtable record. The AI-extracted fields validate and enrich the metadata you already entered. The structured record is indexed for renewal alerts, portfolio search, and audit reporting. ## Why teams using Airtable choose Contracko ### [No more manual data entry — AI extracts every term](https://contracko.com/features/contract-data-extraction) Every field you type into Airtable today (renewal date, counterparty, value, term) Contracko's AI extracts directly from the contract PDF. Same fields every time, no inconsistency, no spreadsheet to maintain by hand. ### [Stay on top of every contract with Clara, your AI assistant](https://contracko.com/features/clara-legal-ai-assistant) Clara is Contracko's AI contract assistant. She's read every contract you've signed. Ask her "which contracts auto-renew next quarter?" and she answers in seconds, with the exact clause she pulled from. ### [Catch the auto-renewal before it costs you](https://contracko.com/features/expiration-reminder) A renewal date in a Airtable column only works if someone checks the base every week. Contracko turns that date into a proactive alert: the right people (sales, legal, finance, ops) get pinged weeks before notice deadlines, not after. ### [Find any contract in seconds with smart search](https://contracko.com/features/contract-repository) Airtable search finds what you typed in cells. Contracko searches the full contract text. "Find all NDAs with mutual confidentiality" returns real answers in seconds, not file names you have to open one by one. ## Set up in under five minutes No engineering required. Connect both apps, pick the base trigger, map the contract file URL field, and you're live. Airtable Record added Zapier Filters + maps Contracko Ingests + extracts 1. Sign in to Zapier and create a new Zap. 2. Pick Airtable as the trigger app and choose "Airtable: New record in base". 3. Add Contracko as the action app and choose "Upload signed contract". 4. Map the contract file URL from the Airtable record to Contracko's contract field. Turn on the Zap. ## Frequently asked questions Everything you need to know about the Airtable to Contracko integration. - **Q:** Does Contracko integrate with Airtable? **A:** Yes. When a new record is added to your Airtable base with a contract file URL, Zapier fires the trigger and Contracko ingests and AI-extracts the contract. The integration is one-way today: Airtable to Contracko. Writing extracted data back to Airtable is on the roadmap, not yet shipped. - **Q:** Does this replace my Airtable base, or work alongside it? **A:** It can work either way. If your team prefers Airtable as an intake form for logging new contracts, keep using it: Contracko picks up each new record automatically. If you want to retire the tracker entirely, use Contracko's native upload UI as the primary intake. Both paths are valid. - **Q:** Does Contracko sync extracted data back to the spreadsheet? **A:** Not today. The current integration is one-way: Airtable triggers the Zap, Contracko ingests and extracts the contract. The structured record lives in Contracko. Writing AI-extracted fields back to the Airtable record is on the roadmap (it needs a Contracko Zapier trigger that fires when extraction completes). Until then, Contracko is the system of record for contract data. - **Q:** How is contract data secured during transit? **A:** All payloads between Airtable, Zapier, and Contracko are encrypted in transit (TLS 1.2+). Contracko applies enterprise-grade encryption at rest and supports SSO, audit logging, and granular role-based access on the receiving side. See our security page for more. - **Q:** Can Contracko process records that are already in my Airtable base? **A:** Zapier triggers only fire on new events. For existing records, use Contracko's batch upload to import historical contracts in bulk, or use a one-time Zap run against the existing records. Renewal dates and key terms are extracted retroactively just like any new ingestion. Third-party app names and logos are trademarks of their respective owners. References are for compatibility only and do not imply endorsement, sponsorship, or affiliation unless stated otherwise. ## Related integrations ### [Google Sheets](https://contracko.com/integrations/google-sheets) ### [Microsoft Excel](https://contracko.com/integrations/microsoft-excel) ### [Google Drive](https://contracko.com/integrations/google-drive) ## AI-powered Airtable contract management Automated renewal and deadline reminders. AI-flagged risks, liabilities, and obligations. Zero manual data entry. Contracko ingests every contract from Airtable and extracts what matters. Free trial, no credit card. [Start 7-day free trial](https://app.contracko.com/register) Book demo