When is a notice deemed received under Dutch law?

Under the receipt theory (BW 3:37) a declaration takes effect when it reaches the addressee; a notices clause usually fixes a clearer deemed-receipt moment.

Is email enough for a formal termination notice?

Only if the clause permits it. Many contracts still require registered post for termination, so check the method before relying on email.

What happens if a notice is sent to an outdated address?

Under BW 3:37 a notice sent to the agreed address is generally effective if the failure to receive it is at the risk of the addressee; however, keeping addresses current avoids any dispute.

Can a notice be delivered by courier instead of registered post?

Only if the clause lists courier as an accepted method. If the clause names only registered post, a courier delivery may not constitute a valid notice under the contract, even if faster.

Should the notices clause name a specific contact person or role?

Yes. Naming a role such as General Counsel or a specific email address reduces the risk of a notice reaching the wrong inbox or being lost when staff changes occur.

Notices Clause

Sets how formal communications must be sent and when they are deemed received under the contract.

What it is

A notices clause specifies the valid methods for formal communications (termination notices, breach notices, claims), the addresses to use, and when a notice is deemed received. It ensures critical messages reach the right person and that delivery can be proven.

Why it matters

A termination or default notice sent the wrong way may be invalid, missing a critical deadline. Clear delivery methods and deemed-receipt rules remove doubt about whether and when a notice took effect.

How to apply it

List accepted channels (registered post, courier, email) and the addresses.
Set deemed-receipt rules and timing for each method.
Require parties to keep their notice details current.
Confirm whether email alone suffices for formal notices like termination.

Negotiation tips

• Allow email for routine notices but require registered post for termination.
• Name a specific role or department to avoid notices reaching the wrong inbox.

Common pitfalls

• Relying on email when the clause requires registered post for formal notices.
• Out-of-date notice addresses, so a valid notice never reaches the recipient.

Legal references

Unless marked otherwise, references are to Dutch law (Burgerlijk Wetboek, the Dutch Civil Code); EU instruments such as the GDPR apply across the EU. This is general information, not legal advice. Other jurisdictions treat these concepts differently. Verify the current text and your situation with a qualified lawyer.

Frequently asked questions

Common questions about this clause.