When is a notice deemed received under Dutch law?

Under the receipt theory (BW 3:37) a declaration takes effect when it reaches the addressee; a notices clause usually fixes a clearer deemed-receipt moment.

Is email enough for a formal termination notice?

Only if the clause permits it. Many contracts still require registered post for termination, so check the method before relying on email.

What happens if a notice is sent to an outdated address?

Under BW 3:37 a notice sent to the agreed address is generally effective if the failure to receive it is at the risk of the addressee; however, keeping addresses current avoids any dispute.

Can a notice be delivered by courier instead of registered post?

Only if the clause lists courier as an accepted method. If the clause names only registered post, a courier delivery may not constitute a valid notice under the contract, even if faster.

Should the notices clause name a specific contact person or role?

Yes. Naming a role such as General Counsel or a specific email address reduces the risk of a notice reaching the wrong inbox or being lost when staff changes occur.

Notices Clause

Sets how formal communications must be sent and when they are deemed received under the contract.

O que é

A notices clause specifies the valid methods for formal communications (termination notices, breach notices, claims), the addresses to use, and when a notice is deemed received. It ensures critical messages reach the right person and that delivery can be proven.

Porque é importante

A termination or default notice sent the wrong way may be invalid, missing a critical deadline. Clear delivery methods and deemed-receipt rules remove doubt about whether and when a notice took effect.

Como aplicar

List accepted channels (registered post, courier, email) and the addresses.
Set deemed-receipt rules and timing for each method.
Require parties to keep their notice details current.
Confirm whether email alone suffices for formal notices like termination.

Dicas de negociação

• Allow email for routine notices but require registered post for termination.
• Name a specific role or department to avoid notices reaching the wrong inbox.

Erros frequentes

• Relying on email when the clause requires registered post for formal notices.
• Out-of-date notice addresses, so a valid notice never reaches the recipient.

Referências jurídicas

Salvo indicação em contrário, as referências remetem para o direito neerlandês (Burgerlijk Wetboek, o Código Civil neerlandês); os instrumentos da UE, como o RGPD, aplicam-se em toda a UE. Esta é informação geral, não constitui aconselhamento jurídico. Outras jurisdições tratam estes conceitos de forma diferente. Verifique o texto em vigor e a sua situação com um advogado qualificado.

Perguntas frequentes

Questões comuns sobre esta cláusula.