Question 1

How does Contracko help IT get ahead of SaaS sprawl?

Accepted Answer

SaaS sprawl happens because no single place knows what is subscribed, by whom, and when it renews. Contracko tracks every subscription, license renewal, and vendor agreement in one repository, so you can see what is actually in use versus what is just quietly billing. That visibility is the first step to cutting shelfware before the next renewal cycle.

Question 2

Can it track license counts and renewal dates?

Accepted Answer

Yes. The AI extracts seat or license counts, renewal dates, and the commercial terms from each vendor agreement, so you know how many licenses you are paying for against how many you have deployed. When a contract is up, you walk into the renewal knowing whether to true up, scale down, or switch — instead of accepting last year's quantity by default.

Question 3

Does it track security addenda?

Accepted Answer

Yes. You can store security and compliance addenda — DPAs, SOC 2 attestations, processing terms — alongside the vendor contract they belong to, so the whole record for a supplier sits in one place. That keeps the right documentation at hand when a security review or audit asks who you share data with and under what terms.

Question 4

How do we avoid surprise license renewals?

Accepted Answer

Surprise renewals come from missed notice windows on subscriptions nobody is watching. Contracko surfaces each renewal and notice deadline with reminders before the agreement auto-renews, so IT gets a chance to review usage and renegotiate rather than auto-paying for another year. Hook in your calendar and those dates land where your team already plans.

Question 5

Does one dashboard replace our spreadsheets?

Accepted Answer

Yes. A single dashboard replaces the dozen spreadsheets IT usually keeps for subscriptions, licenses, and vendor renewals, with everything searchable and the renewal dates tracked automatically. With role-based access and EU-based hosting, the people who need a vendor's details can see them while the underlying contracts stay properly secured.

Question 6

Can we manage access with single sign-on?

Accepted Answer

Yes. On the Big Business plan, IT can enforce single sign-on through your identity provider, with self-serve OIDC for Microsoft Entra, Google Workspace, Okta, Auth0, JumpCloud and Keycloak (SAML on request). Provision and revoke access from one place instead of vendor by vendor. See our security page.

Contract Management for IT Procurement

Get ahead of SaaS sprawl

Review IT vendor terms with AI

Extract IT contract details automatically

Ask Clara what needs attention

Track license and vendor deadlines

Integrate with the tools you already use

Frequently asked questions

Related use cases

SaaS Contract Management

Vendor Contract Management

Software & SaaS

Get started with Contracko