Contract management for event management companies
Keep venue agreements, vendor bookings, and client event contracts in one place. Track deposits, cancellation windows, force majeure clauses, and event dates so nothing falls through the cracks.
Never let a contract slip through the cracks
Stay on top of every deadline, renewal, and obligation with powerful automation and AI-powered insights.
Extract deposits, cancellation terms, and key dates automatically
Upload a venue or vendor agreement and our AI pulls out the event date, deposit schedule, cancellation policy, insurance requirements, and force majeure provisions. Know exactly what you committed to.
Save time and reduce risk
Automate tedious tasks, eliminate missed deadlines, and gain full visibility into your contract portfolio.
Centralized event contract repository
Store client agreements, venue contracts, vendor bookings, and supplier terms in one searchable place organized by event, date, or contract type.
Event date and payment deadline alerts
Get reminders for deposit due dates, cancellation windows, and event dates well in advance. Keep every obligation on your radar.
AI extraction of cancellation and deposit terms
Our AI reads your venue and vendor agreements and extracts event dates, deposit amounts, cancellation policy windows, insurance requirements, and force majeure clauses.
Full contract tracking across your event portfolio
See every contract in play across your events. Know what is signed, what is pending, and what needs attention before a single deadline is missed.
Integrate with the tools you already use
Your contracts come from a dozen places. Contracko picks them up so every venue, vendor, and talent agreement lives beside the event it covers.
Ingest completed PandaDoc documents automatically and AI-extract renewal dates, obligations, and key terms.
Monitor any OneDrive folder and ingest new contracts automatically with source path preserved as metadata.
Use Google Sheets as your contract intake form and let Contracko AI-extract and manage the rest.
Common contract types
Store, track, and manage all your agreements in one centralized platform—no more scattered files or missed deadlines.
Event planning contracts
Client-facing agreements covering event scope, fees, payment schedule, deliverables, and cancellation terms.
Venue hire agreements
Contracts with event venues covering hire dates, capacity, exclusivity, catering rights, and deposit terms.
Catering and hospitality contracts
Agreements with catering suppliers covering menus, headcount commitments, pricing, and cancellation policies.
AV and production agreements
Contracts with audiovisual and production companies covering equipment, crew, setup times, and liability.
Photographer and videographer agreements
Creative contracts covering deliverables, usage rights, deposit structure, and cancellation fees.
Entertainer and performer contracts
Agreements with artists, speakers, and entertainers covering fees, rider requirements, and cancellation terms.
Frequently asked questions
Get answers to common questions about managing contracts in your industry.
Related industries
Explore how Contracko helps similar industries streamline their contract workflows.
Ready to manage your event contracts without the chaos?
Event planners and management companies use Contracko to keep venues, vendors, and clients all on the same page. Start your free trial today.