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Contract data extraction

Contracko's contract data extraction turns PDF and Word agreements into structured spreadsheets you can open in Excel, Google Sheets, or any data pipeline. Upload a single contract or process hundreds in batch. The AI identifies parties, dates, values, renewal terms, and custom fields—then exports everything to CSV or Excel format.

What you can extract

When you process a contract, Contracko pulls out the fields that matter for tracking and analysis:

Core fields

  • Contract title and type
  • Parties and their roles
  • Effective date, start date, and end date
  • Renewal terms and notice periods
  • Commercial terms (fees, billing frequency, currency)
  • Liability caps and exclusivity clauses

Custom fields If you have a contract type configured with custom fields—like license counts, service tiers, or project codes—the parser extracts those too. This keeps your output aligned with how you already organize contracts in Contracko.

How to extract data

  1. Go to the Contract Data Extraction section in Contracko
  2. Upload your contract (PDF or Word/DOCX)
  3. Select your output format:
    • Excel (.xlsx)
    • CSV (.csv)
  4. Optionally select a contract type to include custom fields
  5. Start the extraction

When processing completes, you get a preview of the extracted data and a download link for your spreadsheet.

Batch processing

Extraction supports batch uploads. Drag and drop multiple contracts at once and Contracko will:

  • Process each document in parallel
  • Generate individual previews for every contract
  • Let you download each export separately, or select multiple for bulk download

This is useful when you need to migrate a full contract library, prepare for an audit, or load data into an external system.

API access

You can also run extractions programmatically via the Developer API:

  1. Go to Settings → Integrations
  2. Create an API key with parsing permissions
  3. Use the contract data extraction endpoint to upload documents and receive structured JSON or file exports

The same parsing credits apply whether you use the UI or the API.

Output format

Each extraction produces a clean spreadsheet with:

  • One row per contract (in batch mode)
  • Columns for every standard and custom field detected
  • Links back to the original file in Contracko for verification

You can open the file directly in Excel, import it into Google Sheets, or feed it into BI tools and data pipelines.

When to use this

Data migrations Moving from shared drives or spreadsheets into a structured system. Extract everything once, review the output, and load it where it needs to go.

Audits and compliance When auditors or regulators need a structured view of your agreements. Batch extraction gives you a complete portfolio snapshot in minutes.

Due diligence Acquiring a business or reviewing its assets? Extract key terms from all target contracts into a single spreadsheet for faster legal and financial review.

Pipeline integration Feed extracted contract data into ERP, CRM, or accounting systems via CSV exports or the API.

Privacy and data handling

No model training happens on your data. Documents are processed securely and handled according to our SOC 2 and GDPR compliance standards. See security for details on encryption, access controls, and data handling.

Tips

Use contract types for consistent output If you regularly process the same kind of agreement—like SaaS contracts or supplier agreements—create a contract type with the custom fields you care about. The parser will then extract those fields every time.

Review previews before downloading The preview screen lets you spot-check extracted values against the original document. If something looks off, you can re-run extraction or adjust the contract type.

Start with the free tools Not sure if extraction works for your documents? Try the free converters on the contract data extraction tools page without signing up.

Pair with AI analysis After extraction, run AI contract analysis on the same documents to surface risks, obligations, and deviations alongside your structured data.

Contract data extraction is available on all Contracko plans. New accounts receive 20 free parsing credits to experiment with.

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