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Export contracts and data

Contracko lets you export your contracts as a ZIP file containing structured data, AI-extracted insights, and all associated files. This ensures you're never locked into our platform—your data is always portable, including all the AI analysis we've done on your contracts.

What's included in an export

When you export contracts, Contracko generates a ZIP file containing:

  • overview.csv - Summary of all exported contracts with key fields and values
  • counterparties.csv - All counterparties associated with the exported contracts, including AI-enriched information
  • categories.csv - Relevant categories for the exported contracts
  • Individual contract folders - Each contract gets its own folder with:
    • contract.csv - Contract data in spreadsheet format
    • metadata.json - Full metadata, AI-extracted data, and analysis
    • comments.csv - Any comments on the contract (if present)
    • files/ folder - All attached documents (PDFs, Word docs, images)

How to export contracts

  1. Navigate to the Contracts table
  2. Click the Export button

Export button in the contracts table toolbar

  1. Select what to export:
    • Current view - Export contracts visible in your current filtered view
    • All contracts - Export every contract in your account
    • Selected contracts - Check individual contracts to export only those

Export selection options showing view, all, or individual contracts

  1. Click Export to start the process

Background processing

Exports run as a background job, so you can:

  • Continue working in Contracko
  • Log out and come back later
  • Close your browser

When the export is ready, you'll be notified via:

  • Email notification with a download link
  • Toast notification at the bottom of the screen (if you're still in the app)
  • Activity notification in the header

Toast notification showing export is ready for download

Click the notification or use the link in your email to download your ZIP file.

Working with exported data

Once downloaded, extract the ZIP file to access:

contracts-export-{timestamp}/
├── overview.csv           # Summary of all exported contracts
├── counterparties.csv     # All counterparty data
├── categories.csv         # Category information
└── contracts/
    ├── contract-name-{id}/
    │   ├── contract.csv   # Contract data as CSV
    │   ├── metadata.json  # Full metadata and AI analysis
    │   ├── comments.csv   # Comments (if any)
    │   └── files/         # Attached files (if any)
    │       └── document.pdf
    └── another-contract-{id}/
        └── ...

Common uses:

  • Open CSVs directly in Excel or Google Sheets for reporting
  • Migrate to another contract management system with all your AI-extracted data intact
  • Create backups of your contract repository
  • Reorganize files on your local system

No vendor lock-in

The export feature ensures you're never trapped. You get:

  • Your original files - Every PDF, Word doc, or image you uploaded
  • All AI analysis - Every insight we extracted: dates, values, obligations, renewal terms, custom fields
  • Structured data - Ready to import into spreadsheets or other systems

If you ever decide to leave Contracko, you take everything with you—including all the work our AI did analyzing your contracts.

Tips

Export regularly for backups - Even though Contracko maintains your data securely, periodic exports give you an additional backup.

Use filtered views - Apply filters before exporting to get exactly the contracts you need, such as all contracts expiring this year or all contracts with a specific vendor.

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